Programmes and projects
LEGAL NOTE: The following text is intended for information only. The only
legally binding text is the Slovenian version, as published also in the Official
Gazette of the Republic of Slovenia (no. 76/11).
The Public Research Agency of
the Republic of Slovenia, Bleiweisova cesta 30, 1000 Ljubljana, pursuant to
Article 8 of the
Rules on the Procedures of the (co)financing and Monitoring of
Research Activities Implementation (Official Gazette of the Republic of Slovenia,
no. 23/09 and 72/11; hereinafter: the Rules), in conjunction with Article 12 of
the Research and Development Act (Official Gazette of the Republic of Slovenia,
nos. 22/06-UPB1, 61/06-ZDru-1, 112/07 nd 9/11; hereinafter: the Act), and based
on the Methodology for assessing applications for co-financing of research
activities in 2011 – Sections A-Č, no. 6319-1/2011-4 of 25.7.2011 (hereinafter:
the Methodology), hereby publishes
Call for proposals to receive (co)financing for research projects in 2012 – call in 2011
- Name and address of the budget user
Public Research Agency of the Republic of Slovenia, Bleiweisova cesta
30, 1000 Ljubljana (hereinafter: the Agency).
- Subject matter of the Call
Subject matter of the Call for proposals to receive (co)financing for
research projects in 2012 (hereinafter: the Call) is (co)financing of
- big and small basic research projects and big and small applicative
- postdoctoral basic and applicative research projects and
postdoctoral projects for businesses.
Scientific fields of the Call for proposals to receive (co)financing for
research projects and the planned annual funds:
The annual funds of the Call equal € 11,000,000 EUR. The Call will be
realized up to the amount of financial means available from the Budget of
the Republic of Slovenia. Allocation of co-financing funds in 2011 in line
with the Call shall take into account the distribution of funds by
scientific field that will roughly preserve the fund ratios between
scientific fields from 2011, taking into account an additional
redistribution of 200.000 EUR to the medical sciences
|Natural and mathematical sciences
5% of the means for each scientific field is to be used for
The priorities in seelction of research projects, as set by the
Scientific Council of the Agency (hereinafter: the SCA), are:
The Agency may select one big applicative project for the following
- a big research project for the sub-fields with the biggest growth of
citations as compared to invested means by the Ageny (i.e. space science,
ecology, pharmacology and toxicology)
- a big research project lead by an extraordinary and established
Slovenian researcher, who has been working abroad for at least five
years and is returning to Slovenia (with at least 20% employment)
- a big research project for the sub-fields with the biggest growth of
means obtained from the business sector or biggest means obtained from
the business sector in relation to to invested means by the Ageny (i.e
geology, mining and geotechnology, civil engineering, electrical
machines, traffic, metabolic and hormonal disorders, vegetables
production and processing, architecture and design). The project leader
needs to have A3 > 5 or a sold patent, or established know-how on the
topic where he applies and receives payment
- a big research project for a project leader with two international
patents in the last five years
- a big research project from an excellence or competence center
- a big research project from medical sciences
- a project for 100.000 EUR, that is jointly applied for by a
slovenian research organisation (RO) and at least three ROs from
The applications for big projects, which are included in the list of projects
selected for co-financing based on the score, will be discussed by the panel,
which will decide, with regard to the priorities, whether the selected project
will be co-financed as a big or as a small project. The Agency selects at least
three big projects (200,000 per year). Such a project must be the one with
highest rated in the research area within the appropriate type of projects (fundamental
and applied). At least 10% of projects selected within each field must be
postdoctoral. At least 50% of projects must be applicative within technical
sciences, 25% in medicinal and social sciences, 20% in natiral sciences and 15%
in humanities, respectively. At least 25% of selected projects shall be lead by
younger researchers (i.e. up to 10 active years after receiving doctoral degree).
Applicants may submit projects in cooperation with Austrian researchers (researchers
working in the Austrian ROs), where the Agency acts as "lead agency" that
carries out the review of the project. Austrian researchers deliver their
applications together with Slovenian researchers, while they send documentation
to the Austrian agency FWF, as required by the FWF. A project can only be (co)financed
by the Agency if the project is co-funded by both agencies.
- Entities that can apply to the Call
The call may be entered by a legal entity or natural person listed in
records of data on implementers of research & development activities (hereinafter:
the Agency Records) and meeting the conditions prescribed by the Act and the
Rules. Research projects co-financed by the Agency and complying with the
framework programme of research and technological development activities of
the EU shall be open to research entities from the EU, provided such
entities finance their part of the research from their own funds. The
applicants may enter such entities as collaborating research teams.
- Objectives of the Call
Objective of the Call is to select:
- big (basic and applicative) research projects;
- small (basic and applicative) research projects;
- postdoctoral basic and applicative research projects; and
- postdoctoral projects for businesses entered by enterprises and intended
foremost for the flow (transfer) of young doctors of science to the business
sector and implemented so that the researcher may after receiving the
doctoral degree obtain additional research experience and knowledge in the
The conditions for selection of research projects are set in the Act, the
Methodology, the Rules, and the Rules on criteria for evaluation of
qualifications of project leaders (Official Gazette of the Republic of
Slovenia, no. 41/09; hereinafter: the Project Manager Rules). All listed
documents are a constituent part of the documentation of the Call and are
published at the Agency's website.
The research project is implemented by the project team (hereinafter: the
Team) comprising the team manager, researchers and expert and technical
If the project team comprises several project sub-teams in different
research institutions, the applicant can be only that research institution
which employs the research project manager. The applicant shall have an
agreement regulating mutual rights and obligations signed with other
Postdoctoral projects are performed by a single postdoctoral researcher.
The project managers and the Team shall have available capacity to implement
research projects (the maximum permitted capacity is 1700 hours annually or
1 FTE) and shall be employed in the research institution implementing the
project or have the status of a private researcher.
The project manager shall have at least 170 available research hours
annually, with the exception of managers of public research institutions.
Notwithstanding the previous paragraph, a project manager can be a retired
researcher with 0 hours, who meets all other conditions for a project
manager and has outstanding scientific achievements. A project lead by a
retired researcher shall not exceed € 50,000 annually.
The conditions related to available capacity and employment shall be
verified upon contract signing. The contract shall be signed within three
months following the decision on the project selection. An individual
researcher can be a candidate in the Call as the manager of only one
A researcher may be eligible to apply to the Call only if he/she is leader
of not more than one research project (not counting Targeted research
projects) one year after the conclusion of the Call. A researcher who has
already been the manager of one postdoctoral project cannot enter any other
postdoctoral research project.
The SCA has determined the limit value of the sum A1+A2+A3+A4 which the
project managers must have in the application for each field separately -
the values for 2011 are:
Big basic project:
A1+A2+A3+A4 = 11 natural and technical sciences
A1+A2+A3+A4 = 10 medical sciences and biotechnology
A1+A2+A3+A4 = 6 social sciences
A1+A2+A3+A4 = 5 humanities
Basic project and big applicative project:
A1+A2+A3+A4=5.5 natural sciences
A1+A2+A3+A4=5.0 technical sciences
A1+A2+A3+A4=2.5 medical sciences, pharmaceutical sciences and geology
A1+A2+A3+A4=3.5 biotechnology and biology
A1+A2+A3+A4=2.0 social sciences and clinical medicine
Applicative project (including basic project if not more than 10 years have
passed since the project manager received the doctoral degree):
A1+A2+A3+A4=3.5 natural sciences
A1+A2+A3+A4=4.0 technical sciences
A1+A2+A3+A4=1.5 medical sciences, pharmaceutical sciences and geology
A1+A2+A3+A4=2.5 biotechnology and biology
A1+A2+A3+A4=1.5 social sciences
Applicative project, if not more than 10 years have passed since the project
manager received the doctoral degree:
A1+A2+A3+A4=3.0 natural sciences
A1+A2+A3+A4=3.0 technical sciences
A1+A2+A3+A4=1.0 medical sciences, pharmaceutical sciences and geology
A1+A2+A3+A4=2.0 biotechnology and biology
A1+A2+A3+A4=1.0 social sciences
A third of project team members for basic and applicative projects for all
fields must meet the condition: A1+A2+A3+A4=1.
(Basic and applicative) project managers can also apply with a lower overall
score A1+A2+A3+A4 if they prove their excellence with achievements within
A". The project leaders, except for postdoctoral projects, must satisfy the
condition A’ > 0. Another condition for the leader of the big basic projects
is A "> 0. The project leaders of applied projects must meet the requirement
that they have A3 > 0.1.
A postdoctoral applicant meets the requirements for project leader if he/she
defended his/her PhD not more than 3 years ago, or will have defended it
before 15.12.2011. If the postdoctoral applicant has used the parental leave
– with one year counted per one child – the allowed time since the PhD is
increased above 3 years for the duration of the actual time spent on
parental leave. Equal rules apply to documented sick leaves exceeding three
A postdoctoral applicant shall be employed by the applying institution or
must be employed by the applying institution by the date of contract signing
for the project at least for the duration of the postdoctoral project.
The Call specifies two sizes of basic and applicative research projects,
- small projects with the annual finance of roughly €
100,000. Any project that applies for 100.000 EUR may be reduced to
50.000 if they are ranked on the bottom of the list of approved projects.
Calculated as project research hours, that would mean roughly 3620
annual hours of the price class A (1810 for projects of € 50,000), 3210
annual hours of the price class B (1610 for projects of € 50,000), 2810
annual hours of the price class C (1400 for projects of € 50,000) or
2520 annual hours of the price class D (1260 for projects of € 50,000);
- big projects with the annual finance volume of roughly €
200,000. Calculated as project research hours, that would mean
roughly 7240 annual hours of the price class A, 6420 annual hours of the
price class B, 5620 annual hours of the price class C or 5040 annual
hours of the price class D. The applicants entering a big project shall
specify in the application form to which part of the project proposal
the increased funding relates (Stage II – Item 14 of the application
form: supplement to the research project proposal if the applicant
enters a big project).
Basic or applicative big projects shall also:
- applicative projects:
- include at least three Slovenian research organisations
different by type (with regard to the status (research institute,
university and an enterprise
- include a foreign participating partner (with no financial
- prove co-financing.
- Basic projects:
- include at least two Slovenian research organisations different
by type (with regard to the status (research institute, university
or an enterprise);
- include a foreign participating partner (with no financial
Each project (€ 100,000 and 200,000) shall include the applicant and at
least one participating RO which will together perform at least 20% of the
project value; for this purpose other members (faculties) of the same
university do not count as participating RO. If the project has been
approved in the amount of € 50,000, the applicant may exclude or reduce the
share of participating research institutions which must be stated upon
application – Stage II, Item 14 (with specification of the share of
participating research institutions).
The scope of basic postdoctoral projects and postdoctoral projects for
businesses is 1700 annual research hours (1 FTE) of the price class B
and of applicative postdoctoral projects 1275 annual research hours (0.75
FTE) of the price class B.
The applicant shall mark in the application form whether the contents of the
research project proposal are deemed as business secret.
The Agency obtains and calculates quantitative assessments for individual
assessment elements (A1, A2 and A4 scores) and for individual scientific
fields specified in the Methodology. The Agency will use data entered in the
SICRIS (COBISS) database and the Agency Records (A1, A2 and A4 scores) at
the date of conclusion of the Call to calculate quantitative assessments.
The Agency obtained data for calculation of funds of other users based on
the Methodology (A3 score) directly from research institutions (hereinafter:
the RI) for all project managers who are members of programme research teams.
The Agency will take into account for members of programme groups only data
entered in the ARRS-RPROG-VPETOST/2011 form on which competent persons
vouched for data accuracy with their signature.
Research project managers not being members of any programme group shall
enter data on funds of other users in the ARRS-RPROG-VPETOST-D/2011 form
published on the Agency’s website and send it by e-mail to
15.12.2011, 12 noon. A printed and signed form shall also be sent via
regular mail to:
Public Research Agency of the Republic of Slovenia (ARRS)
Bleiweisova cesta 30
Also by 15.12.2011, 12 noon. The Agency will take into account data
from those forms only if the candidate is a member of no programme group.
- Application to the Call
The Call will be carried out in two stages. All applicants enter Stage I
of the Call by a short application using the ARRS-ZV-JR-Prijava/2011-I form.
Application to the Call is made by an application form using the ARRS-ZV-JR-Prijava/2011-I
form on the Agency’s e-Forms web portal eObrazci. The portal can be used by
researchers entered in the Agency Records, administrators of the e-Forms
portal in the RI, authorised persons representing the RI and additional
users. There are two ways of logging in the e-Forms web portal:
- using a digital certificate (SIGEN-CA, SIGOV-CA, NLB-CA, POSTArCA or
- using username and password (researchers can obtain password on the
e-Forms portal by themselves, other users get it from the administrator
of e-Forms in the RI or the Agency).
A detailed explanation of the procedure of logging in and obtaining
password is enclosed hereto.
The application form is simultaneously filled in Slovene and English – it
needs to be filled in both languages.
- Assessment criteria
Evaluation conditions, criteria and indicators for assessing project
proposals are specified in the Rules and Project Manager Rules, and the
assessment method in the Methodology.
Project proposals are assessed in a two-stage procedure:
- Preliminary selection
The SCA based on an analysis of the five-year production of Slovenian
researchers by research field (particle physics subfield is taken into
account separately in physics) and accounting for the available funds
for research fields determines researchers who can automatically enter
the second round of assessment. Those researchers are informed on the
possibility of automatic entry in the second round of assessment upon
publication of the Call and if they send an application to the Call,
they will only enter the project’s title, a short abstract and Cv of the
project leader, and fill in administrative data on their application
form for the first stage. If they do not submit an application until
conclusion of the Call, they cannot enter Stage II of the assessment.
The SCA selects researchers based on the classification by order of the
sum of assessments A1+A2+A3+A4 in the list within a field. All selected
researchers must have scores in category A' and the total score of
A1+A2+A3+A4 at least equal to the condition for applying a basic project.
Scores for A1, A2 and A4 from the SICRIS database have been calculated
as on 10.10.2011.
The number of thus selected researchers roughly equals 50% of the number
of projects entering Stage II. Interdisciplinary research and post-doctoral
projects have no preliminary selection.
Selection through the Call
Applications for projects are checked by members of the Scientific
councils of the (scientific) fields (hereinafter SSA), and in the case
of candidature to the inadequate area of science propose a transfer to
the appropriate area, with an explanation based on the OECD (SCI, SSCI)
classification of publications of the project leader and the topic of
proposed research. In the event that the applicant is a member of the
SSA the proposal for transfer is done by another investigator based on
the proposal of the President of the SSA.
The Agency will use assessments from the assessment procedure to
classify projects as A or B category.
A category: projects included in the A category are determined
from projects within a field by descending scores B1 + B2 + B3 + B44 +
B5. The A category also includes postdoctoral projects where the
applicant has entered a project at a research institution other than
that of his current employment. The A category projects have not yet
been selected for financing. A project must have the B1+B2+B3 score of
at least 15 (threshold) to be considered for the A category.
B category: Projects included in the B category are those not
included in the A category. The B category projects are rejected. The B
category includes all projects with the score B1 + B2 + B3 less than 15
and other projects not included in the A category.
The Agency calls upon the applicants included in the second stage of the
project selection (A category) to submit within three weeks on the ARRS-ZV-JR-Prijava-2011-II
form (hereinafter: the Stage II Application Form) the supplemented
research project proposals on the e-Forms portal.
The project composition is included in the Stage II Application Form.
The project composition from the Stage II Application Form cannot be
changed upon contract signing.
The applicants entering projects with an enterprise as the Implementer,
co-implementer or co-financing the project shall, in accordance with the
Rules on state aid in research & development, no. 007-6/2009-8 of 17
June 2009, submit filled in form for granting state aid, ARRS-ZV-JR-Prijava/2011-II-DP.
- Volume of the Call T
The planned annual amount for the call is € 11.0 million EUR. Allocation of
co-financing funds in 2012 in line with the Call shall take into account the
distribution of funds by scientific field that will roughly preserve the
fund ratios between scientific fields from 2011, taking into account the
additional redistribution of 200.000 EUR to the medical sciences.
The Call will be implemented in line with the funds earmarked in the budget
of the Republic of Slovenia and the Agency's budget.
The Agency will finance basic projects up to 100% of eligible project costs.
The Agency will finance applicative projects up to 75% of eligible project
costs. The applicants entering applicative projects shall cover at least 25%
of eligible project costs from other interested users and submit evidence on
project co-financing (agreement on co-financing) for the entire period of
project implementation with regard to the research hour price in the
beginning of financing. If enterprises enter an applicative project
independently (with no public research institution), they do not have to
submit evidence of project co-financing but must disclose their share of co-financing
in financial reports.
With regard to the load of researchers with research hours financed from the
budget of the Republic of Slovenia, the Agency will in line with the Decree
on criteria and standards for allocating resources for the implementation of
the National Research and Development Programme (Official Gazette of the
Republic of Slovenia, nos. 74/04, 32/05, 26/06, 80/07, 89/08 and 102/09)
finance individual researchers with regard to the share of employment for
research, up to a maximum of 1700 research hours annually. The minimum
annual workload of a researcher per project is 17 hours. A participating RI
shall contribute at least 170 hours in the project implementation period
where the minimum scope of a participating RI in a year shall be 170 hours.
The number of hours of a participating RI during the project implementation
can be 0 hours in a year.
- Duration of research projects
The planned start of (co)financing of project implementation is 1.12. 2012.
The Agency will (co)finance selected projects up to three years except for
postdoctoral research projects which will be (co)financed for two years. The
selected research project will be allocated an annual number of research
hours, meaning determining the annual number of research hours for all years
of project duration in the Call.
- Selection of research projects
10.1. – Stage I
The applications will be assessed by the procedure and method set by the
Rules and the Methodology.
The working body will prepare a draft project list to be included in Stage
II of the selection (A category, see Item 7 of the Call) and the draft
project list to be rejected in Stage I of the selection (B category), and
submits them to the SCA for discussion.
The SCA will adopt the draft financially evaluated priority project list of
the A category to be included in Stage II of the application selection and
the draft project list of the B category to be rejected after Stage I of the
selection. The draft decision is submitted for adoption to the Director of
the Agency. The Management Board of the Agency decides on redresses after
10.2. – Stage II
The panel prepares the draft priority project list and submits it to the SCA
for discussion. The SCA prepares the draft financially evaluated priority
list for project selection after Stage II of the assessment and submits it
for approval to the Director of the Agency. The Management Board of the
Agency decides on redresses after stage 2.
- Method, form and deadline for application submitting – Stage I
11.1. Submitting the application form with a digital signature
The application to the Call is made and submitted by an application form
using the ARRS-ZV-JR-Prijava/2011-I form on the Agency’s e-Forms web portal.
A submitted application shall be complete, if it contains both digital
signatures (authorised person of the RI and the research project manager).
The applications must be submitted by 15 December 2010, 12 noon.
We advise the applicants not to submit applications on the last day of the
set period because the server may overload.
An application is in time if it was submitted to the web portal eObrazci by
15 December 2010, 12 noon.
11.2. Submitting the application form without a digital signature
If the applicant and/or the research project manager have no digital
signature, the application form should be submitted in electronic form
unsigned (on the Agency’s e-Forms web portal) and in print, including an
authentic signature of the authorised person of the RI and the research
project manager and the stamp of the RI.
Both electronic and printed form of the application shall be completely the
same in terms of contents.
Printed applications shall be submitted in closed envelopes marked “DO NOT
open – CALL FOR PROJECTS” and obligatory marking of the application (ARRS-ZV-JR/2011-I
/...) with indication of the field on the envelope (a field from Item 7 of
the application form) and name and address of the applicant, sent to the
Public Research Agency of the Republic of Slovenia (ARRS)
Bleiweisova cesta 30
Timely applications shall be those submitted in print and electronically by
the deadline. An application shall be timely if submitted to the Agency’s e-Forms
web portal (with status “Submitted”) or received in the mail room of the
Agency by 15 December 2010, 12 noon. Timely shall be also
applications sent by registered mail from Slovenia by 15 December 2010,
12 noon (postal stamp).
11.3. Completeness of applications
An application shall be complete if submitted in the prescribed form on
the applicable form (Item 11.1 – electronic, Item 11.2 – electronic and
printed) and containing all data as prescribed herein. An application will
be counted as incomplete if the applicant will not supplement it in the
The committee for opening applications shall disregard untimely and
incorrectly marked applications, which will be returned unopened to the
- Applications opening date
The committee for opening applications will open all timely delivered
and properly marked applications at the registered office of the Public
Research Agency of the Republic of Slovenia, Tivolska cesta 30, 1000
Ljubljana, on 19 December 2011, 10 a.m.
- The deadline by which the applicants will be informed on the Call’s
The applicants will be informed on the projects rejected after Stage I of
the selection by the end of April 2012. The applicants will be informed on the
project selection after Stage II, expected in November 2012.
- Method, form and deadline for application submitting – Stage II
The application submitting procedure will be similar to Stage I. The
applicants entering Stage II will be informed in writing on the method, form and
deadline of submitting application forms.
- Place, time and person where interested parties can obtain
documentation of the Call
15.1. Documentation of the Call is available on the Agency’s website (http://www.arrs.gov.si/sl/razpisi/).
15.2. Any additional information related to the Call can be obtained by
interested parties on the Agency’s website
http://www.arrs.gov.si and the Public Research Agency of the Republic of
Slovenia, Bleiweisova cesta 30, 1000 Ljubljana, and telephone number 400
5960 Vanja Rodič, Almira Bremec, Tina Valenci and Mateja Gašpirc).
Documentation of the Call:
- Sample of the Application Form for Phase: